How do I?
The mandatory fields are identify by blue border color.
First, Middle & Last Name: |
Enter the first, middle and last name of the employee respectively. Entering the employee's middle name is optional. |
Clock ID: |
This is the badge number that this employee uses to clock in and out at the time clocks. The Clock ID can include alphanumeric value. It include leading zeros in the number as well. |
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PIN Code: |
This is where you enter your employee's personal identification number. |
Payroll ID: |
The number used to identify this employee in the payroll system. |
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Hire Date: |
The date the employee was hired. |
DOB: |
This is where the employee's date of birth is entered. |
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Group: |
The employee's assigned group. |
Pay Rule: |
The employee's assigned pay rules. |
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Department: |
The employee's assigned department. |
Manager: |
The employee's assigned manager. |
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Position: |
The employee's assigned position |
Schedule Class |
The employee's assigned schedule class. |
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Default Schedule: |
The employee's assigned schedule. |
Is Floater: |
This check box is used to identify the employee is floater or not. |
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Rotation Schedule: |
Assign employee's rotational schedule. |
Apply Rotation Schedule: |
Select this option to apply rotational schedule for this employee or unchecked to default schedule. |
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Clock Validation Method: |
To select a clock validation method for current employee. |
Show Holiday in TC as: |
This drop down is used to select option to show holiday of the employee by name of selected option on time card. |
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Pay Holidays Into: |
This drop down is used to select employee's assigned benefits. |
Pay Salary As: |
User can set option to pay salary as regular, over time or holiday. |
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Social Security: |
The employee's social security number. |
Supervisor See Transfer: |
Allows supervisor to see transfer of employee. |
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Allow Clock Override: |
Select this option to allow this employee to clock in or out outside of their normal schedule without a manager's approval. |
Show All Task: |
This check box allows to see all/assigned tasks to employee. |
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Disable Import Changes: |
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No Break Schedule: |
This option allows to schedule the break time according to user preferences. |
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No Default Schedule: |
Select this option if the employee is not assigned a schedule. |
Manual Benefit Updates: |
This option allows to make changes in the employee's benefits |
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Salary Plus: |
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Allow Export without Approval: |
This option allows to export time card data without any approval. |
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Email: |
The company email address of the employee. |
Messenger: |
The employee's MSN Messenger name. |
Location: |
Location of the company. |
Address: |
Company/Branch address. |
City: |
Company/Branch city. |
State: |
Company/Branch state. |
Zip Code: |
Company area zip code. |
HRID: |
This is where you enter your employee's Human Resource ID if it is used in your company. |
Status: |
This is where the employee's status, such as full or part time, is entered. |
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Personal Info: This functionality used to enter personal details of an Employee.
Cell Phone: |
Employee personal cell phone number |
Personal Email: |
Employee personal email. |
Phone: |
Employee phone number. |
Address: |
Address of the employee. |
City: |
Employee city. |
State: |
Employee state |
Zip Code: |
Employee area zip code |
Emergency Contact: |
Employee's emergency contact number |
Gender: |
Employee gender. |
Certification: This functionality is used to assign what type of certification having an Employee.
Show Assigned only : |
Checked/unchecked to show assigned only or to show all Certificates. |
Collapse All : |
Click to collapse and expand all Certificate. |
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Seniority: |
This is where the employee's date of seniority can be entered. |
Additional Rate: |
This is the employee's specific shift differential rate. This can be called upon to calculate the employees shift differential. pay (as set in the configure pay categories screen) if a shift differential (as configured in the configure shifts screen) is worked. |
Rate Factor: |
This is the employees' specific shift differential rate factor. This can be called upon to calculate the employees shift differential pay (as set in the configure pay categories screen) if a shift differential (as configured in the configure shifts screen) is worked. |
Project Duty Rate: |
This is where the employee's project duty rate of pay is entered. |
Project Start Time: |
Project start time either AM or PM. |
Holiday Set: |
The employee's assigned holiday set. |
Job Type: |
Employee job type. |
Shift Code: |
The employee's assigned shift code. |
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Additional Available Shift: |
List of available shift. |
Adding Shift:
• To add a new shift enter date and select shift from drop down list.
Remove Available Shift:
• To remove a shift, select available shift from list box.
• Click on delete button.
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Pay Holidays: |
Select this option if this employee is paid for holidays. |
Supervisor: |
Select this option to identify this employee as a manager or supervisor. This option is used for reporting purposes and to allow manager override functions at the time clock. |
Exception Schedules: |
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Confirm Edits: |
Allows to pop-up a confirmation message before save the employee information. |
Security Policy: |
Select a security policy for employee. |
Benefit Start: |
Date of benefit start. |
Inactive: |
Check this option to remove this employee from pay period end report. The employee information will continue to display in the employee window. However, errors for missing punches are not generated for inactive employees. |
Inactive Date: |
Date of removing of the employee. |
Inactive Reason: |
Allow to enter reason for inactive to this employee. |
Termination Date: |
Select this option to make enabled and enter the termination date. |
Salaried: |
Select this option for salaried employees. These employees will only be paid for the amount of hours selected in the Hours / wk box. |
No Biometric Validation: |
Select this option if the employee does not require biometric validation to log in. (i.e. they are not asked for a fingerprint). |
Add Rate: |
This link allow to add Employee Rate by selecting Date, Classification & Emp. Rate. |
Date: |
Date for employee rate classification. |
Classification: |
Option to select rate classification. |
Emp. Rate: |
Enter amount for employee classification rate. |
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Show Enabled Only: |
This option allow you to display only enabled departments for current employee. |
Enable: |
Enable/Disable rates for the employee |
Clock: |
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Rate: |
Enter per hour rate to calculate the amount to pay. |
Rate OT: |
Enter per hour rate to calculate the Over time amount to pay. |
Bill Rate: |
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Bill ROT: |
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Show Enabled Only : |
This option allow you to display only enabled Positions for current employee. |
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Enable: |
Enable/Disable rates for the employee |
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Clock: |
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Rate: |
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Rate OT: |
Enter per hour rate to calculate the Over time amount to pay. |
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Bill Rate: |
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Bill ROT: |
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Show Enabled Only: |
This option allow you to display only enabled departments for current employee. |
Enable: |
Enable/Disable rates for the employee |
Clock: |
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Rate: |
Enter per hour rate to calculate the amount to pay. |
Rate OT: |
Enter per hour rate to calculate the Over time amount to pay. |
Bill Rate: |
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Bill ROT: |
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Change Date: |
Date of rate changes. |
Rate: |
Rate amount for the employee. |
Bill Rate: |
Bill rate amount for the Employee. |
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Clock ID 2: |
Alternate clock id 2. |
Clock ID 3: |
Alternate clock id 3. |
Clock ID 4: |
Alternate clock id 4. |
Clock ID 5: |
Alternate clock id 5. |
Sch.: |
Display each day Schedule details. |
Weekday: |
Display week day names under this column. |
Available Shift Options one by one column: |
Display each shift options (i.e.1st, 2nd & 3rd). |
Day Preferences: |
To set Day preferences (i.e. 1st or 2nd or 3rd Shift), Click on any day Details icon under Sch. column. Then Day preferences window opened and Choose each day (i.e Choose day from Drop down list from Sunday to Saturday) Shift Options & click on OK button to save details. |
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Adding an Employee:This button allow to add a new Employee.
• To Update an existing employee, select the employee's name from the drop-down box.
• Edit the employee's information.
• Click the Update button to save your changes.
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• This option is found next to the employee drop-down box.
• When selected, it displays a pop-up window containing the changes made to
the selected employee record.
• The window displays the field that was changed, its old value, and the new value.
• It also shows which user made the changes, and the date and time when those
changes were made.
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• This option is found near the employee drop-down list.
• When selected, the background of the employee screen will turn a shade
of red and terminated employees will only be shown.
• To return to the original screen, click on the View Active link where
View Terminated previously appeared.
Show Employee FromThese Groups:
• This option is found near the employee drop-down list.
• This option allow to view selected group's employees only or from
all group's employees.
• To view a schedule details, select a default schedule from drop down list,
and then click on View Schedule button.
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